Official Minutes

Lomond Terrace Road Association MEETING MINUTES
Date: 10-22-03
Start Time: 5:30 PM
Attendees: All Board Members & Area Representatives

1.1 Road Repairs

Road repairs are scheduled for Thursday and Friday, November 6th and 7th, 2003. The contractor is Granite Construction Company. Please pardon the inconveniences the work may cause and do your best to help the repairs go successfully by limiting traffic while work is underway and complying with Granite’s traffic control measures.

1.2 Scope of Work

The scope of work had to be reduced by approximately 50%, due to a lack of funds. Therefore, not all areas marked with paint will be paved or repaired. See Rate Increase 3.1 below.

2.1 Budget

The Association currently has $6,373.00 available for work this year. The pending work to be completed on November 6th and 7th and is contracted to cost $17,583.00, plus county inspection fees. Therefore, the County of Santa Cruz will carry a deficit for us until the first installment of property taxes are collected on December 10, 2003.

3.1 Rate Increase

During the annual meeting, held on May 13, 2003, the membership determined the rate of deterioration of our roads is outpacing our abilities to maintain and repair them, given our current finances. Therefore, the membership voted to increase the annual fee by $100, from $300 to $400. At the completion of this year’s repairs on November 6th and 7th, the Board has requested that the County initiate the rate increase process.
The Process
The County administers the election. We pay the County $800 for this service. In return, they will prepare ballots for every parcel in our County Service Area #28 and send them to the parcel owners.
The ballot will be a simple majority vote in a “yes” or “no” format. Yes…means raise it. No…means keep it the same. The parcel owners have 45 days to send their ballots back into the County to be counted. After 45 days the ballots are counted with a simple majority of the ballots received deciding the issue. Ballots not received within the 45-day period will not be counted.
If the measure passes, the result is then approved by the County Board of Supervisors and becomes effective on the next installment of property tax statements. This would likely be in December of 2004.

4.1 Logging

The Holmes family has been accessing their property via our road system in order to complete improvements on their logging roads. These improvements include upgraded firefighting access, water storage capacity and extensive erosion control measures. The Board has determined that the result of this work is beneficial to the neighborhood and has chosen not to contest their access at this time. However, the Board has written a letter to Holmes family reserving the right to contest their access at a later time should their activities be deemed detrimental to the assets of the neighborhood.

5.1 Mailer Fund

The Board requests your annual contribution of $10 per parcel. These funds are used for miscellaneous expenses, such as mailings and volunteer road projects. During 2003, these funds were used for the installation of a stop sign at the intersection of Valley View and Park Drive, for traffic control signs, spray paint and dump fees for the roadside tree trimming project.
Please send your check for $10.00 to:
Lomond Terrace Road Association, P.O. Box 24, Ben Lomond, CA 95005

6.1 Volunteering

We would like to expand our number of volunteers. This will lighten the burden on those who currently volunteer for roadwork. Contact your area representatives to volunteer for work in your area. Michael Saunders at 336-2412 or michael@benlomond.org.
Some suggested projects that residents can undertake include:
Upper Area: Clean v-ditches and culverts
Middle Area: Clean v-ditches and culverts, brush cutting
Lower Area: Clean v-ditches and culverts, brush cutting
Landlords: We encourage you to support your tenants’ participation in these projects by granting rent reductions when they complete work projects on the roads.

7.1 Web Site

The Lomond Terrace Road Association web site offers the association’s by-laws, maps, posting of current issues, information about residents, an on-line discussion forum, a buy/sell/trade posting and other information for residents.

8.1 Officers and Board Members

The Officers for 2003 are:
President: Michael Saunders, 336-2421
Vice President: Dan Robinson, 336-8011
Secretary: Alan Hankla, 336-2694
Treasurer: Bill Anderson, 336-3606

Board Members for 2003 are:
Upper Area: Paul Lawton, 336-8187, Thomas Wynn, 336-5683
Middle Area: Scott Vogler, 336-4663; Clyde Clark
Lower Area: Joel Tarbox, 336-3723; Paul Boodt 336-1047.